1. Concept
The AI Chief Accountant Assistant app controls completion of Accounting-department tasks and is aimed at chief accountants and managers responsible for those tasks. It is especially helpful during time-critical operations such as month-end close, year-end close, or audit preparation.
Key features
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Define any number of control scenarios for different situations.
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Run an evaluation at any moment – on the whole scenario, a selected section, or a single task.
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Write task conditions in natural language.
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AI support delivers a level of flexibility previously impossible.
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Full oversight of evaluation results – the system not only checks each condition but also explains its decision and lets you inspect the underlying data.
2. Prerequisites
a. Installation
b. Activation
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Open the app management from the main ribbon on the Chart of Accounts page.
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In the App Management page that appears, choose Start Here.
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After clicking Start Here, a Partner information window will appear, where you need to provide your company’s Partner name and contact Partner email address. After confirming, you will receive a message about the activation of your license.
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If you have already provided this information, you will receive a popup – click Yes to activate your license.
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Following this action, the application status will change to confirmed.
c. User Setup
d. Dimension Context
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Open from the main ribbon on the Chart of Accounts page.
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In the Task List page that appears, choose the three-dots menu and select Dimension Context.
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In the Dimension Context page, choose Create Dimension Context.
3. Creating a Task List
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Open the app from the main ribbon on the Chart of Accounts page.
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In the Task Lists page that appears, choose + New on the ribbon.
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Enter a Task List Code and Task List Description.
4. Defining Tasks
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In the Task List, scroll to the Chief Accountant Task section and choose New Line.
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Enter the Task Name (the Task Line No. fills in automatically).
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Set the G/L Account Filter; use the lookup to select accounts. The filter must include at least one account of type Posting.
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Select Description of Conditions to open the editor.
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Write the condition text and choose OK.
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Add further task lines as needed or proceed to evaluation.
5. How to Write Conditions
To ensure reliable results, follow these guidelines:-
Phrase each condition so it can be answered Yes/No.
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Conditions must relate to entries in the General Ledger Entry table.
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Reference any field(s) or posted amounts in those entries.
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You may query values stored as dimensions.
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Compare document count, entry count, or summed amounts with another period (typically the previous month).
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Avoid strict equality (“must equal …”). Instead, use “approximately”, “roughly”, or specify an allowed tolerance (%) or amount.
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Limit the account range as much as possible — fewer records mean faster, more reliable evaluation.
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Avoid very complex conditions that blend multiple topics; you can analyze the same account several times under separate tasks.
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Refer to specific field names from G/L Entry whenever possible.
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Be precise: state whether you are checking an amount, number of unique documents, number of entries, unique values in a field, etc.
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For text fields you can use similar to, containing, starts with, etc.; exact matches are not required.
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Avoid basing checks purely on the Description field — this can generate very large datasets that strain the AI.
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Write conditions as if explaining them to a new employee; they should be clear and actionable.
6. Performing Task Evaluation
You can evaluate tasks line-by-line, for selected lines, or for the entire list.
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Open Task Lists, select the list, and choose Edit (use View for read-only access).
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Only lines with Processed = No can be evaluated.
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To reset a line, set Processed = No manually or choose Clear Current Evaluation on the ribbon.
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Set the Evaluation Period Type (Current Month, Previous Month, or Custom). The dates appear in Evaluation Dates Range; for Custom you can edit them directly.
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To evaluate a single line: select it and choose Line Evaluation. When finished, the system fills Evaluation Start Date, Evaluation End Date, Evaluation Result, and marks the line Processed = Yes.
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View details with Justification (AI explanation) and Review Entries (source data).
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To evaluate all unprocessed lines at once, choose Generate Evaluation. A progress window lets you cancel without losing completed results.
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7. Additional Functions
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Evaluation Report – export the current results to Excel with Show Full Report.
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Import/Export Task List – export a task list to a text file and import it into another (or the same) company; you’ll be prompted for a new Task List Code when necessary. Accessible from the Task Lists ribbon.